Music Man Magazine


MUSIC MAN MAGAZINE is a monthly publication featuring articles about music personalities and other articles of interest involving all areas of the music business. The magazine is in the process of changing from the conventional methods of business correspondence to a fully automated word processing system. You have just been employed by MMM as a word processing specialist. Your instructions will come from your supervisor, Barbara Bennett, who is the head of the word processing department, as well as other departments and individuals within the magazine.
MUSIC MAN MAGAZINE 9960 Lee Highway Memphis, TN 38152 (901)665-5256	Unless otherwise noted, use block format for all outside correspondence. Standard proofreader's marks apply to any editing comments. MMM prefers to use 12 point Arial font for their documents. When referring to the magazine name in corrrespondence, it should always be referenced in all capital letters unless you are using the official company logo.

1. Create a letterhead to be used for all outside company correspondence. Be sure to include the company address and phone number. Use any layout and font you choose, as long as it's professional and in keeping with our company image. The total space used for headers/footers can be no more than 2" of the total page. Save as LTTRHD.

2. Create a blank memorandum form to be used for all inter-office correspondence. Save as MEMO - be sure to include all necessary headings for a proper memo.

3. An alphabetical list of the names, addresses and phone numbers of our office staff is listed. There have been several changes - make the indicated changes , as well as adding your name and address to the list. Print the corrected list in alphabetical order. Save as OFFSTF.

Office Staff
MUSIC MAN MAGAZINE
date

Burrows, Phillip	5256 Sharp Avenue	679-2308
Dexter, Helena	9932 Alameda	678-1243
McNamee, Betty	900 Terra Linda Court	679-1924
Charles, Barbara	744 Marshall Drive	633-2304
Walters, Michelle	6317 St. Francis Way	699-8309
Grayson, Richard	833 August Drive	627-3136
Barton, Joyce	788 Glencourt Way	625-3849
Bennett, Barbara	72 Parker Drive	652-1433

NOTE: Michelle Walters recently married her fiance, Joel Holden. Her new address is 846 Briarway Road,
but her phone number remained the same.

4. The Editor, John St. Claire, would like the following letter typed on company stationery. Make all changes as indicated and print. Save as MACFARLANE.

Daniel J. MacFarlane, 1766 Sanchez Street, New Orleans, LA 71049

Thank you for submitting your series of articles entitled THE EVOLUTION OF MUSIC. Our editors feel that these articles will be well received by our readers. Your literary style is very refreshing and the amount of research that went into this series is very impressive. We plan to publish your articles beginning with the October issue of MUSIC MAN MAGAZINE. There are one or two questions about your articles that we would like to discuss. We would also like to verify some of your facts before publication. Can you come to Memphis to meet with our editorial staff? We would like to arrange this meeting as soon as possible. Financial matters can also be discussed at this time. Please let us know when you will be able to meet with us in Memphis.

5. We receive many phone calls and letters requesting our advertising rates. The rates are shown below. Key the list and save it for future reference. Save as ADRATE.

ADVERTISING RATES
Color
     Inside Front Cover - Full Page Only     $1,750
     Inside Back Cover - Full Page Only      $1,750
     Back Cover - Full Page Only                $1,950
     Full Page                $1,250
     1/2 Page                 $   750
     1/4 Page                 $   450

Black and White
     Full page                 $1,000
     1/2 Page                  $   600
     1/4 Page                  $   350

NOTE: The titles should all be in 14-point bold

6. Because we receive so many phone calls and letters requesting our advertising rates, I would like to have a formletter to answer those requests with. Use modified block style and key the letter below on company stationery. The letter should be set up as a mailmerge file. We will add names and addresses as we receive requests. Save the file(s) as ADFORM and ADDATA. Do not print the document at this time.

We are delighted that you are interested in placing an advertisement in Music Man Magazine. Our current advertising rates are shown below. Advertising in Music Man Magazine has proven to be a great way to reach potential customers.

INSERT THE ADRATE FILE HERE

Thank you for your interest and we hope to hear from you soon.

Lorraine C. Williams, Advertising Director

7. We are planning to do a two-column article on the Austin Bluesbusters for our next issue. A rough draft of the article is included in your folder. Single space the text and indent paragraphs before formatting for two columns. Leave a blank space (about 2") at the top of the second column for a group photo. Re-save the finished draft as ARTICLE.

8. Lorraine Williams, Advertising Director, wants to send a memo to all employees in the Advertising Department to remind them of the deadline for the Rolling Stones Advertising Campaign. The deadline is one week from today. All ad copy should be turned in to her by noon. A meeting will be held at 3 pm tomorrow to discuss final plans for the campaign. Print a hardcopy and save as ADMEMO.

9. Send a memo to all magazine employees. Richard Grayson, magazine president, will be hosting a party honoring music sensation "The China Girls" at his home on Friday evening, June 16 at 7 pm. It's to be a poolside party, so be sure the memo informs employees what to bring or wear. Print a hard copy and save as POOLMEMO.

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